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CALL US: 1-800-843-0468 or 256-551-2230
The Huntsville/Madison County Convention & Visitors Bureau offers an array of complimentary services to assist you with meeting planning logistics from start to finish.
TOUR/EVENT PLANNING: Huntsville offers a wealth of on-and off-site venues to suit every occasion. Your delegates may want to go shopping, enjoy an evening at the theater or tour the Historic District. The Convention Sales Manager assigned to your event and the Convention Services Manager will workout the details after you make the decisions.
REGISTRATION ASSISTANCE: Our friendly and experienced registration assistants make your attendees fell welcome. The service is based on the number of overnight guest-room accommodations used by your group.
NAME BADGES: The Convention Bureau provides complimentary laser-printed name badges complimentary for 300 or more guest rooms are used by convention delegates. A typed or computer-generated list of names is due two weeks prior to the move-in date. These services are provided otherwise for a nominal fee.
WELCOME LETTERS: Upon request, the Bureau will provide a "Welcome Letter" from the Mayor, Chairman of the County Commission and the Bureau's President/CEO. Print them in your program and post them on your website to show we're excited they will be here.
SPEAKERS AND ENTERTAINMENT: We will be happy to provide a list of speakers available in the area, as well as other entertainment venuesand charter bus services.
"WELCOME" PACKET" for attendees includes the Official Visitor Guide, U.S. Space & Rocket Center brochure, Dining Guide, maps and much more!WELCOME BAG or envelope provided for informational brochures.
"WELCOME TO HUNTSVILLE" BANNER is ideal for registration area. The message is clear that Huntsville's hospitality industry is happy your delegates are here.
MEDIA ASSISTANCE: You simply provide the Convention Bureau with a synopsis of your meeting details and we'll distribute it to the local media. Your release should include the organization's name, meeting name, location, dates, speakers' names and any other pertinent information that describes your event.
**If Minimal room night requirements aren't met, services are available for a minimal charge.**
Choose from an array complimentary services offered to groups when your meeting is booked through the CVB.
Meeting Planning RFP
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